JUNIOR OFFICE ADMINISTRATOR

Job Description

The main purposeof the Administrator is to manage employees’ times and training required and assistmanagement in the execution of their tasks.

Funções ou responsabilidades:

• Manage switchboard professionally;
• Receive calls and transfer to relevant person;
• Make calls for staff;
• Take messages and refer to the correct person. Reception duties;
• Receive visitors;
• Serve refreshments;
• Make coffee and Tea;
• Keep offices clean and Neat. Typing;
• Type all documents as requested by management;
• Prepare time sheets from clock machines. Administrative tasks;
• Time Management – Managing of employee’s clocking’s;
• File original leave documents;
• Do labour filing;
• Prepare Recruitments and Termination documentations;
• Make Photostat copies on request;
• Send and receive faxes and e-mail;
• Scanning and filling;
• Minute Taking;
• Booking of training and medicals;
• Managing Training Schedules;
• Informing relevant supervisors of employees training;
• Uploading of employee training documents onto HSEC Online (to be trained);
• Managing HR (employee) system on HSEC online (this will be trained);
• General Driving;
• Office Neatness;
• Receiving and dispatching;
• Handle all refreshment and office functions.

Requisitos ou qualificações:

• Grade 12;
• 3 years experience;
• Work procedures;
• Telephone and office etiquette;
• Language proficiency (English);
• Meeting procedures;
• Planning and coordinating;
• Problem-solving;
• Reading comprehension;
• Task orientation;
• Telephone handling;
• Time management.